DocuWare
Intelligent Document Management and Workflow Automation
Managing business information across different documents, files, emails, and business applications can make it difficult for organizations to access and process the information they need. DocuWare is a content services platform for document management and workflow automation, designed to help organizations manage, process, and utilize business information centrally, quickly, and effectively.
DocuWare provides comprehensive capabilities for capturing, organizing, indexing, storing, searching, accessing, and processing documents. Its document management and workflow solutions can be integrated into an organization’s IT system to digitize manual and paper-based business processes across different departments.
Why DocuWare?
As organizations work with increasing amounts of business information, having a centralized platform for managing documents and processes is essential. DocuWare brings together information from different sources, including scanned documents, Microsoft Office documents, PDFs, ERP records, web forms, and email, into a structured and searchable environment.
Through automated import and indexing, DocuWare helps make information available quickly and supports efficient document-based processes. Its workflow capabilities allow organizations to automate document-based tasks, from simple recurring activities to complex approval processes involving multiple steps, rules, deadlines, and responsibilities.
By combining document management and workflow automation, DocuWare helps organizations digitize manual and paper-based processes while providing users with structured access to the information required to perform their tasks.
Key Benefits of DocuWare
- Centralized Document Management
Store and organize scans, Microsoft Office documents, PDFs, ERP records, web forms, and email in centralized digital file cabinets. Information can be structured by business area and accessed by authorized users from different devices.
- Efficient Document Capture and Indexing
Capture documents from different sources, including paper documents, files, PDFs, and email. DocuWare provides automated import and indexing capabilities, including Intelligent Indexing, which automatically recognizes key information and uses it to complete index fields, reducing the need for manual data input.
- Faster Access to Information
Find documents and information through flexible search, keywords, full-text indexing, index data, and folder structures. Users can also access archived information directly from other business applications.
- Workflow Automation
Automate document-based tasks and business processes, from recurring activities to complex approval workflows. DocuWare Workflow Manager supports multi-level processes, decision points, conditions, deadlines, parallel tasks, and defined responsibilities.
- Task Management
DocuWare Task Manager provides lists and notifications that automatically update with current information. This helps users keep track of pending tasks, important developments, and deadlines throughout document-based processes.
- Secure Document Management
DocuWare provides security capabilities designed to protect the confidentiality, integrity, and availability of business information. Organizations can define access rights and control who can view, edit, export, or delete documents.
- Traceability and Data Protection
DocuWare provides logging and analysis functions for document versions, changes, and workflows. Its rights structure, secure data capture, controlled processes, and system entries support the protection and traceability of business information.
- Integration with Existing Applications
DocuWare is designed to connect with applications within an organization’s IT ecosystem, including SAP, Microsoft Teams, Outlook, CRM, ERP, and HR systems. Integration capabilities support information exchange, data synchronization, document access, and workflow processes across applications.
- Flexible Deployment
DocuWare is available as a cloud, on-premises, or hybrid solution. Organizations can choose a deployment model according to their IT environment and requirements while maintaining access to DocuWare's document management and workflow automation capabilities.
From Document Management to Workflow Automation
DocuWare goes beyond storing documents by combining document management, information access, and workflow automation within one platform.
Organizations can capture information from different sources, organize documents using indexing and file cabinets, search and access information efficiently, and process documents through automated workflows. From simple document-based tasks to complex business processes, DocuWare provides tools for organizing and controlling how information moves through an organization.
With integration capabilities, users can also access and exchange information between DocuWare and other applications within their IT ecosystem. This allows organizations to incorporate document management and workflow processes into their existing business environment.
DocuWare with Infomax
Infomax Systems Solutions and Services, Inc. supports organizations in adopting technology solutions for document management, workflow automation, and digital business processes.
Through DocuWare, organizations can establish a centralized platform for managing business information, digitize manual and paper-based processes, automate document-based workflows, and connect document management capabilities with applications within their existing IT ecosystem.
DocuWare can support document-driven processes across areas such as invoice processing, personnel management, sales, accounting, and other business functions, helping organizations organize information and manage document-based processes more efficiently.